The note header and encounter form must reflect the same service duration.
Quintessential Health clinical workflow
Finish the documentation correctly the first time.
Choose what you are documenting. The assistant will identify the relevant payer workflow, service code, timing rule, note content, encounter form, signatures, and close-out steps.
Start here
What are you documenting?
Loading clinic rulesChecking the current policy file…
Always check
Four rules that prevent most audit corrections
Complete and sign notes the day of service; the current outside limit is 7 days.
For Medicaid, complete within 3 days of intake and obtain the client e-signature before treatment starts.
The attached Medicaid intake checklists instruct clinicians not to use a Z code as the diagnosis.
Manual reference
QHealth documentation guide
Browse the clinic workflow without beginning a check.
About this tool
A private guide, not an electronic health record.
This file turns the attached QHealth Medicaid manual into a structured decision aid. It does not submit claims, write into TherapyNotes, store documentation, or replace clinical and billing judgment.
What it does
- Maps non-identifying session parameters to the clinic manual.
- Calculates testing add-on units when the manual gives a formula.
- Builds a source-labeled documentation checklist.
- Provides editable SOAP prompts for testing phases.
What it never does
- No internet requests, analytics, cookies, or local storage.
- No client names, dates of birth, IDs, diagnoses, or narrative.
- No automatic claim submission or record creation.
- No silent guess when the source material is incomplete.
Source set
Built from the QHealth Medicaid Manual and attached intake, encounter, treatment plan, therapy, CBH testing, CCBH testing, UPMC CHIP testing, and DIVA/ADI-R strategy documents. Intake-code labels were transcribed from the attached TherapyNotes screenshot. Standard psychotherapy time bands are separately identified as a CMS coding reference.
Rules version: Loading… · Effective: Loading… · Last reviewed: Loading… · Approved by: Loading…
Clinic validation required
Before clinical deployment, a QHealth administrator should confirm the payer labels, unit authorization interpretation, named routing roles, and any policy changes made after the source review date.